DATA PRIVACY APPLICANT

NOTICE

Data Privacy Applicant

Introduction

To inform you about our policies and activities relating to the collection, use and disclosure of personal data on the internet, the exciting AG provides this policy in electronic form. This policy applies to all websites owned or run by exciting AG, their subsidiaries, branches and/or companies directly or indirectly controlled by the exciting AG (collectively “exciting”). It does not apply to websites that have their own data privacy policy. The website you are currently using is referred to below as the “website”.

In this policy, the term “personal data” refers to data that relates to an individual and identifies this person either directly or indirectly (in conjunction with other information that may be likely to come into the possession of exciting), such as your name, email address or telephone number.

  1. Purpose of the collection of personal data

Any personal data, including any personal data contained in the attachments, which you make available to us via the applicant portal or by email, will be collected, processed, and used by the exciting exclusively for the purpose of processing your application. Special categories of personal data (i.e. information on ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health, or sex life) are not collected intentionally, unless required by law in individual cases.

Your data will only be used by the respective company to fill the vacancies for which you have applied. They are not passed on to other companies. If you have submitted an unsolicited application, we will consider your data for all current application procedures that fit your profile. The same applies in the event that you have given us your express consent to the further storage of your applicant profile after completion of an application procedure.

  1. Party responsible (“Controller”) for data collection and processing

The online application portal is operated by exciting AG, Dornhofstr. 38A, 63263 Neu-Isenburg, Germany for exciting AG and its companies. The exciting AG group of companies (“exciting”) specified in the respective job advertisement is generally the controller.

 

  1. The legal basis for data processing, type and purpose of data collection

We primarily collect your personal data for the purpose of carrying out the application procedure on the legal basis of § 6(1)(b), § 88 General Data Protection Regulation (GDPR) in conjunction with § 26(1) sentence 1(1) of the Federal Data Protection Act (old) (BDSG-alt). Further legal bases are § 6(1)(a) GDPR (“Permission”) and § 6(1)(f) GDPR (“Weighing of interests”), e.g., for personnel evaluations and reporting. Insofar as the processing of personal data is necessary to fulfill a legal obligation to which the data controller is subject, the legal basis is § 6 (1)(c) GDPR.

 

If special categories of personal data are processed pursuant to § 9(1) GDPR (e.g., health data), this is done on the basis of § 9(2)(b) GDPR. In addition, the processing might be required to assess your work capacities pursuant to § 9(1)(h) GDPR.

  1. Personal data, entered by user

General

In order to make the application process transparent for you, you can register on the career portal of exciting. You will need to enter your name, e-mail address and password. This data is needed to set up and manage a career portal account for you. Furthermore, are these data needed, to react to suggestions, questions and criticism.

Further optional data are:

  • Contact details (address, telephone number)
  • CV data (e.g. education, vocational training, work experience, language skills)
  • Profiles in social networks (e.g. XING, LinkedIn, Facebook)
  • Documents in connection with applications (photo included in job application, cover letter, certificates, work certificates, work samples etc.)

Legal basis of processing: § 26 Abs.1 BDSG

With email applications, we collect all relevant data in our applicant portal and upload your documents including your email. Your email will be deleted from our mailbox afterwards. With applications in paper form, we will scan your application documents and upload them to our applicant portal. You will receive your original documents back to us by mail after the information has been entered to discharge us of our responsibilities.

  1. Data/data category

We collect those personal data that are relevant to the application process or that you provide to us during the application process (in particular your last name, first name, address, contact and communication data, and details on your background and application). In the case of an unsolicited application that does not relate to a specific position, we also collect preferences with regard to employment locations and positions/job profiles that are of interest to you. This allows us to consider you for suitable positions.

We only use the data and information that you have directly transmitted to us. This may also include data and information that you make available online to present yourself in a professional manner.

  1. Data controller, recipients or categories of recipients to whom the data might be disclosed

Your personal data will be treated strictly confidentially and will only be made available to the responsible persons involved in the application process. To ensure proper operation, only selected employees of the exciting involved in the application process have access to your data.

 

In any case, your personal data will only be processed by the company responsible for the vacancy and, if applicable, by service providers who are contractually bound and legally obliged to comply with the relevant data protection regulations. This does not apply in the event that you have submitted an unsolicited application or have given us your express consent to the further storage of your applicant profile after completion of an application procedure (rejection or hiring). In this case, we consider your data for all current application procedures, i.e. your personal data can be processed by different national companies. You can actively consent to the transfer of your personal data to individual or all national companies. If you do not provide or revoke this consent, your personal data cannot be taken into account for positions within these companies.

If you are hired, your data will be transferred from our applicant portal to our HR administration systems. Your data are processed there as employee data.

As part of the operation and maintenance of the applicant portal, exciting also deploys the following external service providers:

  • Softgarden GmbH in Berlin
  • Rechenzentren Plusserver GmbH in Köln und Düsseldorf
  • myLoc Managed IT AG in Düsseldorf

 

  1. Duration of data storage

Your personal data will generally be deleted when the processing is no longer necessary to make a decision on establishing an employment relationship. The duration of the storage depends on the duration of the decision-making process.

When applying online for a specific position, and submitting data to the applicant portal, you have access to your data and the attachments (e.g., your CV) at any time and can delete them yourself. You also have the option to request us to delete your data. If you wish to have your applicant profile deleted immediately, please contact us:

 

exciting AG

Dornhofstr. 38A

63263 Neu-Isenburg

Tel.: +49 6102 – 2082 – 0

Fax: +49 6102 – 2082 – 9999

E-Mail: dataprivacy@exciting.de

 

Our standard deletion period for an application is six months after completion of the relevant application procedure (rejection or recruitment). If we reject your application, we will inform you by email that you can provide your express consent to the further storage of your applicant profile after completion of an application procedure. In this case, your applicant profile will be deleted automatically from the applicant portal twelve months after the deletion of your last application. The same applies to an applicant profile created for an unsolicited application.

 

If legal regulations, e.g., storage obligations, do not permit deletion, the processing of your data will instead be limited (i.e. blocked), meaning that they are only accessible to observe mandatory legal regulations. This is also the case if there are indications that you will assert claims against us. The data will be stored as long as the processing of the data is necessary for the assertion, exercise, or defense of legal claims.

 

  1. Rights of data subjects

You have the right to request information about the personal information we hold on you at any time. You also have the right to request the correction of inaccurate personal data concerning you, including the completion of incomplete data, if necessary in the form of a supplementary declaration. In addition, you may have the right to request the deletion of the data stored on your person. (Please note: If country-specific legal retention periods apply or if the data and application documents are still required to defend against legal claims, the data/documents will be blocked for a certain period before deletion, pursuant to applicable national legal regulations.) Furthermore, you have the right to request restriction of the processing (blocking) of your personal data. With regard to personal data that you have provided to us and that are processed by us on the basis of a consent or contract, you have the right to request the transfer of this data to you or, if applicable, to a third party named by you. You may object to data processing for reasons arising from your particular situation if data processing is based on our overriding legitimate interests or if such processing is necessary for the performance of a public task. If the data processing is based on your consent, you have the right to revoke the consent at any time.

 

To exercise your rights, please contact us:

exciting AG

Data Privacy Officer

Dornhofstr. 38A

63263 Neu-Isenburg- Germany

Tel.: +49 6102 – 2082 – 0

Fax: +49 6102 – 2082 – 9999

E-Mail: dataprivacy@exciting.de

You additionally have the right to appeal to a supervisory authority. The supervisory authority responsible for the exciting is: The Hessian Commissioner for Data Protection and Freedom of Information, P.O. Box 3163, 65021 Wiesbaden, Germany.

 

 

 

  1. Current safety standards

Your data are protected against unauthorized access by encrypted transmission, encrypted storage, a role and authorization concept, a data backup concept, and physical security measures for the servers used. The transmission of your personal data to the servers follows to the security standards of the TLS method.

If you have any questions or suggestions regarding data protection in connection with the recruitment of personnel, please contact us:

 

exciting AG

Data Privacy Officer

Dornhofstr. 38A

63263 Neu-Isenburg – Germany

Tel.: +49 6102 – 2082 – 0

Fax: +49 6102 – 2082 – 9999

E-Mail: dataprivacy@exciting.de

CONTACT

Simply contact us at

We are looking forward to your questions and wishes.
Jörg Weidmann is at your disposal under

+49 6102 2082 0

kontakt@exciting.de

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